Personal Assistant to the General Manager

Descrizione dell'offerta

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to the General Manager to join our team. This role is critical in supporting the General Manager with a broad range of administrative, organizational, and operational tasks, ensuring seamless day-to-day operations of the executive office. The ideal candidate will exhibit a high level of professionalism, discretion, and efficiency in a fast-paced luxury hospitality environment.

Key Responsibilities:

Executive & Administrative Support

Act as the primary point of contact between the General Manager and internal/external stakeholders, ensuring effective communication.
Manage the General Manager’s daily schedule, including organizing meetings, appointments, and travel arrangements.
Prepare high-quality reports, presentations, correspondence, and briefing documents for internal and external use.
Handle phone calls, emails, and other communications with professionalism, discretion, and efficiency.
Take meeting minutes, distribute action points, track progress, and ensure timely follow-ups.
Maintain an organized filing system, including confidential documents and records, ensuring accessibility and security.
Ensure the General Manager is well-prepared for meetings by compiling relevant data, reports, and supporting materials.
Support other divisions with administrative tasks as required, facilitating cross-departmental coordination.
Assist in compiling, analyzing, and tracking key quality-related metrics to support operational excellence and continuous improvement initiatives.
Assist in the preparation and review of financial reports, budgets, and forecasts, ensuring accuracy and alignment with business goals.
Operations & Coordination

Liaise with all hotel departments to facilitate communication, streamline operations, and ensure alignment with the General Manager’s objectives.
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